Public Notices
- VOIP PHONE REQUEST FOR PROPOSALS (RFP)
- ADVERTISEMENT FOR ERATE BIDS
- OWNER-DESIGN-BUILDER AGREEMENT
- REQUEST FOR QUALIFICATIONS: Gymnasium Bleachers (Rochelle Middle School)
- REQUEST FOR QUALIFICATIONS: Gymnasium Bleachers (La Grange Elementary School)
- REQUEST FOR QUALIFICATIONS: Gymnasium Bleachers (Southwood Elementary School)
- REQUEST FOR QUALIFICATIONS: Gymnasium Bleachers (Moss Hill Elementary School)
VOIP PHONE REQUEST FOR PROPOSALS (RFP)
Lenoir County Public Schools is excited to announce the release of a Request for Proposals (RFP) for the potential replacement of our current VOIP phone system.
Our district, located in eastern North Carolina, seeks proposals from experienced and qualified vendors to implement a modern VOIP solution across 17 schools and 3 administrative sites. Supporting approximately 8,300 students and 1,200 staff members, Lenoir County Public Schools is committed to enhancing communication and safety through this initiative.
The objective of this project is to adopt a robust, scalable, and feature-rich VOIP system that ensures reliability, security, and scalability to meet the operational and instructional needs of our district.
Questions and Answers:
- How many headsets to be included in your quote with SIP Phones: Please quote a single unit as optional add-on purchases.
- Do you prefer to have demo phones: Please feel free to showcase any demo equipment you would like to bring to the presentation.
- Are there any existing Microsoft 365 licenses in place? If so, could you specify the exact count for O365/M365 G1, G3, or G5 licenses? Yes, we have 365 licenses. However, we utilize A1 licenses, and there are no G1, G3, or G5 licenses.
- Do you require a Contact Center (Call Center) solution? If yes, how many users need to be enabled for the Contact Center? No, we do not require a call center solution. The majority of the phones are classroom or office phones. We are not intending to utilize any chat or presence management.
- Regarding call recording, do you need it only for Contact Center users or for other users as well? Please share the expected count of users requiring this feature. We would like the recording option for all users.
- Does the proposed solution need to support analog devices? If yes, could you specify the total count and their types (e.g., fax, card readers, analog phones)? We do not have any analog devices in our current VOIP solution that we are aware of.
- For paging, are there existing solutions that need integration? If yes, how many devices would require analog connectors for this purpose? Our existing intercom paging currently uses ethernet connections. There are currently no analog devices connected.
- Could you provide the number of desk phones, conference phones, and video conference phones required, along with any model or brand preferences? Please reference Appendix A (page 12 and 13) of the RFP for the number of devices and types.
- Where are your emails currently hosted? Google for Education
- Who is the existing telecom provider, and are you open to switching providers? SIP Trunks through NWN. Yes, we are open to other options.
- How many phone numbers will need to be ported? We currently have 151 numbers. We are actively auditing our DID numbers and may reduce that total number.
- Are there any additional third-party integrations or applications that need to be configured as part of this project? We are currently using Singlewire for 911 functionality. However, we are looking for a solution within the RFP that includes e911 reporting functions.
-
What type of cabling do they have everywhere a physical phone will be placed?
All drops will be Cat5e or Cat6, and all locations should be replacing existing phones, so will have existing cabling. -
What is the model of their current phones?
The most prevalent model is the Cisco 8811. Please see the breakdown in the RFP for a per-model/per-site breakdown. -
Is there overhead paging or other devices we would provide connectivity to and what are the model numbers for those devices?
There are a number of Bogen intercom systems that can be called by the existing phone system, however we do not have full documentation on the exact method used. We do know they are taking an ethernet connection in these instances. -
What fax solution should we include, cloud fax or physical fax machines?
eFax is what we requested on the RFP. -
Do they have 1 internet circuit for the entire campus or a separate one for each building?
There is one primary internet circuit for the entire district based out of the Central Office. -
What is your productivity suite of choice - Google
- Do you need Vonage to integrate into any third party software package (CRM, ticketing system, etc). - None that we are aware of, but presenting your capabilities would be appreciated.
- How many paging zones per school? Currently they use single paging zones. We would be interested in potentially changing this to 3-5 per school.
- What is your public safety plan and do you need Vonage to integrate with it and to help send mass alerts via SMS for public safety? We do not currently require integration into a public safety plan, but please include your capabilities with this in your presentation.
- Do you happen to have a breakdown of what each of your 1100 phones are used for? (even if rough estimate for pricing purposes). A breakdown is included in the appendix of the RFP.
- Are you planning on purchasing equipment as a Capital Expense or an Operational Expense (lease)? We are intending to purchase equipment as a capital expense.
- Are you looking for on-site installation? Or will the county staff be open to placing phones if pre-programmed? The intention is for district staff to do the placement of hardware.
- Do you have any POTS lines that need to be addressed as part of this scope that can not be typically be supported on VoIP -While we do have those types of lines in the district, they are not currently covered in the scope of the RFP.
ADVERTISEMENT FOR ERATE BIDS
ERATE QUESTION AND ANSWER
- NCDPI CAT2 QUOTE REQUEST - Mini-bid 1 of 6 CORE Router/UPS
- NCDPI CAT2 QUOTE REQUEST - Mini-bid 2 of 6 KHS Switches
- NCDPI CAT2 QUOTE REQUEST - Mini-bid 3 of 6 AP/Switches CSS
- NCDPI CAT2 QUOTE REQUEST - Mini-bid 4 of 6 AP/Switches PHS
- NCDPI CAT2 QUOTE REQUEST - Mini-bid 5 of 6 CORE PHS/CSS
- NCDPI CAT2 QUOTE REQUEST - Mini-bid 6 of 6 AP - SLHS
NCDPI CAT2 QUOTE REQUEST - Mini-bid 1 of 6 CORE Router/UPS
- What level of licensing do you need, Essentials or Advantage? (Layer 2 or full Layer 3) Full Layer 3
- Do we know the distances these optics need to support? You call out OM3 MMF and typically, these are SFP-10G-SR-S for in the rack room and MMF and up to 300m on OM3 at 50 Microns. If the run lengths are longer, this usually uses SMF and LR-S optics. All links are contained within the same roughly 20ft x 30ft room, and most will be in the space of three racks side by side.
- For inter rack connections, would you be open to Twinax Cables options, over traditional optics? These can be less expensive as a single assembly as opposed to requiring optics at the switch and in-rack hardware, and come up to 10m. We would prefer traditional optics.
- You call out the OM3 patch cables, and also call out “Must include Patch Cables.”
- Are there any additional patch cables that are required in addition to the ones that have already been called out? We would prefer vendor recommendations on both of these points. Vendor walkthroughs are available by appointment on 11/6, 11/12, 11/13,11/14,11/15,11/18
- How long do you think each of these patch cables need to be? We would prefer vendor recommendations on both of these points. Vendor walkthroughs are available by appointment on 11/6, 11/12, 11/13,11/14,11/15,11/18
- Did you want to include the optional SSD storage module for these switches? Not needed.
- Is the electrical circuit? 60 amp, double pole fees, hardwired
- Voltage, please confirm 120V ? Voltage is currently 208v
- Can Lenoir provide a wired receptacle for the above? Yes, any type requested.
NCDPI CAT2 QUOTE REQUEST - Mini-bid 2 of 6 KHS Switches
NOTE: The comparison target switch for bids included an error in the switch model, mistakenly noting it as a non-PoE switch (5320-48T-8XE). The correct comparison target model is 5320-48P-8XE. The primary PoE targets are 48 available PoE ports, with a minimum capacity of 740w.
-
The Extreme 5320-48T-8XE switches listed are non-POE versions. Please confirm you wanted the non-POE version (T) vs POE (P) version. We wanted the POE version. The non-POE version was noted in error. The target goal for POE is 48 capable ports with a minimum POE budget of 740w. Applies to Bids 2, 3, and 4
-
What fiber is being used for the 10GB link from Media Center to Cisco router, MMF or SMF, to determine the type of SFP+ optic (SR/LR)? The links are in same room, so MMF. Applies to Bid 2
NCDPI CAT2 QUOTE REQUEST - Mini-bid 3 of 6 AP/Switches CSS
NOTE: The comparison target switch for bids included an error in the switch model, mistakenly noting it as a non-PoE switch (5320-48T-8XE). The correct comparison target model is 5320-48P-8XE. The primary PoE targets are 48 available PoE ports, with a minimum capacity of 740w.
-
The Extreme 5320-48T-8XE switches listed are non-POE versions. Please confirm you wanted the non-POE version (T) vs POE (P) version. We wanted the POE version. The non-POE version was noted in error. The target goal for POE is 48 capable ports with a minimum POE budget of 740w. Applies to Bids 2, 3, and 4
-
Access point hardware, what type of mounts are required for the access points? Is the ceiling surface a standard 1” drop ceiling frame? The majority of the school is drop ceiling, but some sections may not be. We encourage bidders to attend a walkthrough to confirm this for their bids. Vendor walkthroughs are available on 11/6, 11/12, 11/13, 11/14, 11/15, and 11/18. Applies to Bids 3, 4, and 6
-
At Pink Hill Elementary School, is the intent for the APs in the gym to be mounted on the walls or ceilings? Are drawings available? Both layouts are acceptable depending on the best practices of your manufacturers equipment. Layout drawings are available, but they do not show the height of interior rooms. We encourage bidders to attend a walkthrough to confirm this for their bids. Vendor walkthroughs are available on 11/6, 11/12, 11/13, 11/14, 11/15, and 11/18. Directed at Bid 4, but applies to Bids 3, 4, and 6.
NCDPI CAT2 QUOTE REQUEST - Mini-bid 4 of 6 AP/Switches PHS
NOTE: The comparison target switch for bids included an error in the switch model, mistakenly noting it as a non-PoE switch (5320-48T-8XE). The correct comparison target model is 5320-48P-8XE. The primary PoE targets are 48 available PoE ports, with a minimum capacity of 740w.
-
The Extreme 5320-48T-8XE switches listed are non-POE versions. Please confirm you wanted the non-POE version (T) vs POE (P) version. We wanted the POE version. The non-POE version was noted in error. The target goal for POE is 48 capable ports with a minimum POE budget of 740w. Applies to Bids 2, 3, and 4
-
Access point hardware, what type of mounts are required for the access points? Is the ceiling surface a standard 1” drop ceiling frame? The majority of the school is drop ceiling, but some sections may not be. We encourage bidders to attend a walkthrough to confirm this for their bids. Vendor walkthroughs are available on 11/6, 11/12, 11/13, 11/14, 11/15, and 11/18. Applies to Bids 3, 4, and 6
-
At Pink Hill Elementary School, is the intent for the APs in the gym to be mounted on the walls or ceilings? Are drawings available? Both layouts are acceptable depending on the best practices of your manufacturers equipment. Layout drawings are available, but they do not show the height of interior rooms. We encourage bidders to attend a walkthrough to confirm this for their bids. Vendor walkthroughs are available on 11/6, 11/12, 11/13, 11/14, 11/15, and 11/18. Directed at Bid 4, but applies to Bids 3, 4, and 6.
NCDPI CAT2 QUOTE REQUEST - Mini-bid 5 of 6 CORE PHS/CSS
- What level of licensing do you need, Essentials or Advantage? (Layer 2 or full Layer 3) Full Layer 3
- Regarding the optics to support the 10G connection to the Metro-E device. What is the hand off from the Metro-E?
- The Cisco SFP-10G-SR-S module (S-Class) supports a link length on MMF (OM3), up to 300-meters at 50 Microns. Is that suitable? Current module at both locations are PLRXPL-SC-S43-CS on the 3850 side.
- Would you like Secondary Power Supplies for these switches? Preferred but not required
- What are the switches that these are replacing? Both are WS-C3850-48P
- Will it be a simple transfer of these configurations to the new switches, or are changes required, or would they need to be fully configured from scratch, porting configurations from another manufacture other than Cisco? Some changes will be required, primarily to verify configurations and remove extraneous commands.
- Did you want to include the optional SSD storage module for these switches? Not needed.
NCDPI CAT2 QUOTE REQUEST - Mini-bid 6 of 6 AP - SLHS
- Access point hardware, what type of mounts are required for the access points? Is the ceiling surface a standard 1” drop ceiling frame? The majority of the school is drop ceiling, but some sections may not be. We encourage bidders to attend a walkthrough to confirm this for their bids. Vendor walkthroughs are available on 11/6, 11/12, 11/13, 11/14, 11/15, and 11/18. Applies to Bids 3, 4, and 6
- At Pink Hill Elementary School, is the intent for the APs in the gym to be mounted on the walls or ceilings? Are drawings available? Both layouts are acceptable depending on the best practices of your manufacturers equipment. Layout drawings are available, but they do not show the height of interior rooms. We encourage bidders to attend a walkthrough to confirm this for their bids. Vendor walkthroughs are available on 11/6, 11/12, 11/13, 11/14, 11/15, and 11/18. Directed at Bid 4, but applies to Bids 3, 4, and 6.
OWNER-DESIGN-BUILDER AGREEMENT
LENOIR OWNER-DESIGNER-BUILDER CONSTRUCTION FORM AGREEMENT $100,000 TO $300,000
Click HERE for PDF form.
In consideration of the promises made herein and other good and valuable consideration, the following terms and conditions are hereby mutually agreed to, by and between the Owner and Design-Builder for _______bleacher renovation project. The following documents, if any, are attached as Exhibits to this Agreement and incorporated by reference herein:
Exhibit A – Scope of Work
Exhibit B – Change Proposal Form
Exhibit C – Sexual Offender Registry and Criminal Background Check Certification Form
REQUEST FOR QUALIFICATIONS: Gymnasium Bleachers (Rochelle Middle School)
REQUEST FOR QUALIFICATIONS: GYMNASIUM BLEACHERS - ROCHELLE MIDDLE SCHOOL
Lenoir County Public Schools is seeking proposals for the installation of new gymnasium bleachers at the Rochelle Middle School located at 301 N. Rochelle Blvd. Kinston, NC 28501. We invite interested vendors to submit a proposal for the specified services outlined in this Request for Proposal (RFQ).
Click HERE for PDF form.
REQUEST FOR QUALIFICATIONS: Gymnasium Bleachers (La Grange Elementary School)
REQUEST FOR QUALIFICATIONS: GYMNASIUM BLEACHERS - LAGRANGE ELEMENTARY
Lenoir County Public Schools is seeking proposals for the installation of new gymnasium bleachers at the LaGrange Elementary School located at 402 W. Railroad Street LaGrange, NC 28551. We invite interested vendors to submit a proposal for the specified services outlined in this Request for Proposal (RFQ).
Click HERE for PDF form.
REQUEST FOR QUALIFICATIONS: Gymnasium Bleachers (Southwood Elementary School)
REQUEST FOR QUALIFICATIONS: GYMNASIUM BLEACHERS - SOUTHWOOD ELEMENTARY
Lenoir County Public Schools is seeking proposals for the installation of new gymnasium bleachers at the Southwood Elementary School located at 1245 HWY 58 South Kinston, NC 28504. We invite interested vendors to submit a proposal for the specified services outlined in this Request for Proposal (RFQ).
Click HERE for PDF form.
REQUEST FOR QUALIFICATIONS: Gymnasium Bleachers (Moss Hill Elementary School)
REQUEST FOR QUALIFICATIONS: GYMNASIUM BLEACHERS - MOSS HILL ELEMENTARY
Lenoir County Public Schools is seeking proposals for the installation of new gymnasium bleachers at the Moss Hill Elementary School located at 6040 HWY 55 West Kinston, NC 28504. We invite interested vendors to submit a proposal for the specified services outlined in this Request for Proposal (RFQ).
Click HERE for PDF form.